General Information

Other transportation to Chicago

If you are traveling with 25 or more on the same flight itinerary a Coast2Coast Productions staff member will meet you at Chicago O’Hare International Airport. A return shuttle to O’Hare will also be provided on departure day as well. Arrival and departure times must be considered when booking a flight as our transportation is only offered during the following:
  • Arrival Transportation is available on Sunday, November 20th, to the hotel from Chicago O’Hare International only between the hours of 11:00am and 2:00pm.
  • When departing the hotel on Thursday, November 24th, transportation to Chicago O’Hare International will be provided only between the hours of 12:30 pm and 3:00pm. If your flight is scheduled to depart prior to 2:30pm or after 5:00pm you will be responsible for your own transportation to the airport.
  • Flight itinerary must be submitted online, on or before October 1st to use our service. It is your responsibility to provide our office with any schedule changes, flight number changes, etc. immediately. If we are not notified of your changes in a timely manner,transportation will not be guaranteed.
    Services to include:
    • Arrival Day – groups traveling with 25 or more on same flight
    • Staff member to meet and greet individual(s) at baggage claim
    • A charter bus/van or car service to the hotel
    • Departure Day - groups traveling with 25 or more on same flight
LUGGAGE
Each person is allowed one (1) suitcase. An event carry-on bag will be shipped to you along with uniform and other items prior to the trip. You may check the one (1) suitcase and carry onto the plane your event bag and one other small item (i.e. purse.) Please note the following airline luggage regulations (and check with your specific airline prior to departure for updates).
  • Your one (1) piece of checked luggage can weigh no more than 50 lbs.
  • The linear inches of this one (1) piece cannot exceed 62 inches. To determine the linear size of your luggage add together the length, plus width, plus height.
  • Please note that if your checked luggage weighs more than 50 lbs. or is over sized the airline will charge you additional fees.
  • Check with your airline provider concerning checked luggage charges
CANCELLATIONS AND REFUNDS
$300.00 Deposit is NON-REFUNDABLE but is transferable to someone NEW taking your place. It is NOT transferable to someone already registered on the event. Transfer must happen at time of cancellation and prior to October 1st. Notification of cancellations and request for transfer must be made in writing by a parent/guardian or coach/director, and should be emailed to Coast2Coast Productions. We strongly recommend cancellation insurance, click on www.insuremytrip.com for options. It must be purchased within seven (7) days of registration deadline in order to qualify for pre-existing conditions. Note: Your $300 deposit is NOT refundable by Coast2Coast Productions. Once your final payment is made, no refunds are issued,regardless of circumstances. Note: In the event the Chicago 2016 McDonald’s® Thanksgiving Parade is cancelled after the refund period, participants and spectators may still take advantage of the amenities offered in this package.

LATE REGISTRATIONS
Late registration will be accepted ONLY if positions are available after the August 15th, deadline,LATE FEES will apply:
If received after August 15th, $100.00 late fee will apply along with payment in full for event.

ROOMING ASSIGNMENTS
  • We do not assist with rooming assignments. If you have two members traveling from your school then you will be a double occupancy room.
  • Participants and Spectators on our package may room together.
  • Our hotel limits the number of people in a room to 4 guests.
  • If your school has 5 participants traveling together:
    • Room 3 participants as a TRIPLE and 2 participants as a DOUBLE.
  • Participants and spectators will be responsible for any increase in supplement pay if someone from your school adds or cancels at a later date.
  • Please indicate on your application form the one point of contact for your school (This must be an adult.) The ONE person per school should be the ONLY point of contact to Coast2Coast Productions regarding your rooming questions. Any change to the master rooming list after October 1st, 2016, will incur a $100 change fee per room affected.
PLEASE READ CAREFULLY
ITEMS OF EXTREME IMPORTANCE

  • Wheelchairs and crutches are not available through Coast2Coast Productions or the hotel.
  • Student participants must be in good physical health. The week is demanding and involves a great deal of walking. We provide basic First Aid and the hotel does provide an“on-call” doctor at your expense.
  • If a participant arrives in Chicago without an adult and the hotel “on call” doctor advises us that they are contagious we will automatically place the participant in a single room and charge the single room supplement or return the participant home at the parent’s expense.
  • If an injury occurs prior to the trip, taxi and any other transportation to all sites while on the trip will be at your expense.
  • Hotel, Broadway Show and/or itinerary are subject to change.
Call or Email for additional information:
Coast2Coast Productions - info@coast2coastproductions.com

We can take a school/booster club check or money order but NO personal checks.

Via mail, FedEx, UPS or any overnight service:
Coast2Coast Productions
Attn: Chicago 2016
 PO 2849
 Kilgore, TX 75663